Monday, 27 April 2015

New Result Options in the FT Search Manager

For many years now, the FT Search Manager has been presenting search results in table format, like a Notes View;

This is useful because it allows additional functionality like re-sorting results by column, then 'Jumping To' results starting with a specific string;

It also allows re-searching by Facet, as show here with a Date facet;

However some users rightly complained that they found the spacing on large screens difficult to navigate, and when we looked at common web search engines, they had a point. Those search engines all truncate result widths at 100 characters or less.

Therefore we've allowed users to (optionally) select a different result format. Like all the other options, Administrators can default it to their preference then prevent it being changed, or let users decide.

This then displays results truncated in a 'list' format, with the UI being customisable as usual;

Re-sorting results by column and facet-based searching is no longer possible, but you can still perform other functions, like selecting & processing results (and you can define your own processing options also);

For more information, demos & downloads, please visit the FT Search Manager page. 

Friday, 24 April 2015

Removing the clutter: De-duplicating Mail Search results

In general, mail files contain a lot of duplicated data, due to the 'Reply With History' function. 

So if you search for a phrase in the first email of a thread, you'll probably receive results from ALL the other emails in the thread as well, which clogs up the result set and makes it harder to find your target.

The IONET FT Search Manager now optionally allows users to de-duplicate mail results, displaying only the latest entry in the thread, containing all information from the rest of the thread.

This makes it much easier to find target data, as you don't have to wade through a lot of very similar, repeated results. Of course you can still search normally if you're looking for a specific email.

Without De-Duplication

With De-Duplication

You can also use our 'Navigate to Query' option to automatically move to the first instance of the search term used, which speeds up the target identification process.

And seeing as email is person-person communication, specifying a name in the query (or a domain name) increases search accuracy significantly.

Try it out free of charge and with no obligation, and we think you'll be surprised at the results.

The IONET FT Search Manager - Targeted Notes searching

Thursday, 19 March 2015

Archiving directly from Notes to Microsoft Outlook

IBM (Lotus) Notes is an excellent product, but it's inevitable that some users will eventually migrate to other platforms.

As well as archiving to NSF, the IONET Archiver for Notes now also archives directly to PST and common internet formats, allowing you to easily manage your migration to a new platform.

Archiving runs on the Domino Server and exports Notes Mail, Archives, Calendars, Tasks, Contacts and Journals to internet standard formats (*.eml, *.ics, *.vcf etc), then optionally imports to PST, ready for Microsoft Outlook. Full fidelity is provided for attachments, graphics & doclinks, along with comprehensive archiving options.

For example, to tidy up the environment, you could first archive all mail over 2 years old to NSF. You could then archive all other mail over 1 month old to PST, without removing it from Notes Mail. This processes the majority of data without affecting users. Finally, on the day of the cutover, archive all remaining mail to PST. Users then just open their fully populated PSTs in Outlook the following day, without any mail interruption. Alternatively, use more advanced constructors like @Formulas to be extremely specific about what data to remove, what data to archive to NSF, and what data to migrate to PST.

To allow users to migrate their own local mail and archives, please see the IONET NSF Exporter tool instead.

Default Settings

Archive Criteria

Key Features
  • Automatic Setup & Operation, including product updates.
  • Profile driven for easy management of multiple users and databases.
  • Archives to NSF, Internet Formats (*.eml, *.ics, *.vcf etc), and PST.
  • Scalable to any Organisation size.
  • Can be used as a Migration tool, one-off or ongoing.
  • Fully supports iNotes users, including Mobile iNotes.
  • Archives any Notes database, including Mail, Applications and Quickr.
  • Multiple Archive Criteria per database, using any combination of document size, age, last modified date, last accessed date, View/Folder, or @formula.
  • Optionally replaces archived documents with stubs, iNotes compatible.
  • Simultaneously searches across production and archived data, via Notes Client, iNotes and Tablet/Smartphone.
  • Discovery Search across all Production & Archive databases.
  • Comprehensive Graphical Reporting.
  • Multiple customisation options.
  • Multiple character set support.
  • Multiple language support.
  • Fully supports offline/remote users.
  • DAOS compatible.

For more information, downloads and demos, please visit the IONET Archiver for Notes page.

Monday, 9 March 2015

New Export tool for Notes Mail & Archives

IBM (Lotus) Notes is an excellent product, but it's inevitable that some users will eventually migrate to other platforms.

The new IONET NSF Exporter allows users themselves to export local or server-based Notes Mail, Archives, Calendars, Tasks, Contacts and Journals to internet standard formats (*.eml, *.ics, *.vcf etc), then optionally to PST, ready for immediate use in Microsoft Outlook.

For an Administrator-run export via the Domino Server, please see the Archiver for Notes.

For example, after migrating to Exchange, users may still have local Notes Mail archives left on their PCs. The NSF Exporter allows them to migrate those databases to PST, at their convenience, and without requiring Server resources.

The tool requires a Notes Client only, exporting in the background. It can export local or server-based databases, running locally or from a Server.

Full fidelity is assured, including attachments, graphics & doclinks, for Mail, Calendars, Tasks, Contacts & Journals, with a range of options providing full control for the Administrator.

For a quick preview, please click the Thumbnails, then navigate around.

Default Settings
Default Settings

Export Settings
Export Settings

The NSF Exporter allows users to export multiple Notes Databases to internet file formats, then optionally convert those files to PST. The tool can create one PST per NSF, or new PSTs when the existing export PST reaches a specified size.

Users create an export definition for each Notes Database they want to export, specify the export settings they prefer (e.g. skipping documents older than X days, skipping certain attachment types, decrypting documents etc), then just start the export. Administrators control what options users see.

The export process runs in the background of the Notes Client, leaving the Client available for other tasks, and a status of the export is displayed at all times, along with an estimated time to completion.

The user can also stop exporting at any time, restarting at a later time.

At the completion of the export, users can manage the exported files as they want, or simply open the resulting PST files in Outlook.

Key Features
  • Automatic Setup & Operation.
  • Runs locally or server-based, in the background of the Notes Client, exporting local or server-based databases.
  • Fully converts Mail, Archives, Calendars, Tasks, Contacts and Journals, including images, attachments & doclinks.
  • Does not require Microsoft Outlook.
  • Creates one PST per NSF, or multiple PSTs based on size.
  • Allows users to process or skip specific attachment types.
  • Allows users to export data based on date.
  • Allows users to export data based on size.
  • Allows users to decrypt documents during export.
  • Includes real-time progress display.
  • Supports Unicode character migration, including multiple character sets.
  • Retains meta data and Folder structures.
  • Leaves original data intact.
  • Fully translatable UI.
  • Automatically attempts to fix known errors.
  • Logs all errors and actions.

For more information, downloads and demos, please visit the IONET NSF Exporter.

Tuesday, 10 February 2015

Domino Server Configuration Management - New Features

For over 10 years now, our Change Manager product has been controlling and monitoring Domino Server configurations in some of the worlds largest Notes environments.

Using this tool means (for example) no unexplained Group changes in the Directory, changes to important elements like Server Configurations can be controlled, and the use of 'all-powerful' features - i.e. Full Access Administration - are logged.

The tool now includes 2 additional new features;

1. Server Availability Monitoring. This checks your Server availability every minute, alerting you when Servers go offline, then when they become available again. All downtime is logged, keeping an accurate record of server uptime.

2. Monitoring via SMTP. This allows you to monitor a server in a different environment altogether, using SMTP. This in turn allows Domino Consulting/Hosting companies to monitor their clients Domino environments remotely, reporting on changes and alerting possible breaches of security. The client gets the benefit of increased visibility & security, without needing to actually manage the service.

For more information, demos and downloads, please visit our Change Manager page.

Tuesday, 24 June 2014

Our version of the IBM Mail Next 'Faceted Search'

In a recent webcast, IBM demonstrated several aspects of the search capabilities in IBM Mail Next. 

Once of these was 'faceted search', which allows users to choose elements of the result set (facets) and refine their query using that data.

To show how our search product, the FT Search Manager, can also provide faceted searching, we've put together the short video below (the other Mail Next search functionality mentioned, searching Sametime Chats Transcripts, we can already do).

Please note that in our product you can construct search results using any combinations of fields, text and @formulas. In all cases, the tool will correctly identify the type of result data (text, mail address, date, number etc), and allow you to select facets based on that. For example, an Email address will let you choose the sender or domain, a Date will let you choose various timeframes around the selected date, a Number will let you add margins to the selected number etc. And this works for any application you search, not just Mail.

To try this yourself, please download the no-obligation, no-install demo from, and start searching.

FTSM V6 Faceted Search Demo

Wednesday, 30 April 2014

Searching Sametime Chat Transcripts

To further extend our FT Search Manager product, we've added the ability to index and search local Sametime Chat Transcripts.

This means users can search their Mail, Archives, Chats, Applications and File Systems, at the same time, from anywhere in the Notes Client.

And they don't need to do anything - if they have chats on their PC, they'll be automatically available for searching.

To try it out yourself, just download a demo from

Search Interface


For any other types of Notes searching, please visit